QUICK SUMMARY
a) Full fees or first installment are due by the first day of school
b) We offer a three-installment payment plan for tuition only
c) Learners cannot take exams unless all tuition installments are paid
d) Sibling Discounts are now Sibling Rebates: 5% to 20% on tuition, applied at end of term
e) Request payment receipts (mandatory)
f) Enrolling your child means you agree to this policy
1. INTRODUCTION
a) Timely payment of school fees helps us provide quality education for all learners.
b) This policy clearly explains our fee payment process.
2. AIMS & OBJECTIVES
a) Create a clear and fair process for managing school fee payments.
b) Help everyone understand how payments should be made and handled.
3. PAYMENT OF FEES
◦ Parents must pay required fees each term directly to the school's designated bank account.
4. FEE STRUCTURE & PAYMENT OPTIONS
a) Full-term fees are shown in the attached Fee Schedule.
b) For every term, we offer a three-installment plan for tuition only.
c) The first installment is due by the first day of school.
d) The second and third installments must be paid before exams begin.
5. PART PAYMENTS (Tuition Only)
◦ Installment payments must be the exact amounts outlined in the Fee Schedule. Arbitrary or rounded payments are not acceptable and may delay processing or exam eligibility.
6. PAYMENT TERMS & CONSEQUENCES
a) Learners cannot sit for exams unless all tuition installments are complete.
b) Parents are responsible for tracking and settling fees on time.
c) The school will not offer make-up exams for non-payment.
d) The school is not liable if a learner misses exams due to unpaid fees.
7. SIBLING REBATE (Formerly Called Discounts)
a) Each additional sibling enrolled during the same term receives a tuition rebate:
1. 5% for the second child
2. 10% for the third child
3. 15% for the fourth child
4. 20% for the fifth child or more
b) Rebates apply to tuition only and are credited at the end of the term. Therefore payments must be complete. Rebates do not apply to books, maintenance, or other fees.
8. PAYMENT BY A THIRD PARTY
◦ If someone else pays the school fees (employer, grandparent, etc.), parents remain responsible for ensuring timely payments.
9. PAYMENT RECEIPTS & TRANSFER DESCRIPTIONS (MANDATORY)
a) Make separate payments per child. Each child’s payment must have a receipt number.
b) Since some banks and POS operators do not transmit payment descriptions, parents should always request payment receipts by sending a WhatsApp message with:
1. Screenshot of transfer confirmation.
2. Child's name and payment purpose (e.g., Gloria Asuquo Part2 Tuition).
c) Send complete requests directly to our designated WhatsApp group administrator’s number. Receipts will be issued by the close of the next working day.
d) If payment confirmation is not provided, learners cannot sit for exams.
10. BOOK FEES
a) Payment must be made in full by the due date. The start of the school year brings a market rush and scarcity. Timely payment helps avoid last-minute out-of-state travel which unnecessarily puts our staff at risk on our roads.
b) Late payments may result in a learner not receiving their books, and the school is not responsible for this delay.
11. OUTSTANDING FEES & PENALTIES
a) Learners with unpaid fees cannot sit for exams.
b) Academic records may be withheld until all fees are cleared.
c) The school may take legal action to recover debts; associated costs are the responsibility of the parent.
d) If a learner leaves the school with unpaid fees, a 20% monthly charge will apply to the outstanding balance.
12. REFUND POLICY
a) All payments are non-refundable.
b) Term fees are non-refundable once paid.
c) Learners joining before mid-term pay full-term fees; after mid-term, half-term fees.
d) Absences do not excuse or reduce fees.
e) No refunds are available due to:
1. Illness-related absences
2. Shorter terms or extended holidays
3. Early withdrawal
4. Temporary school closures
5. Other school-based operational decisions
f) Over-payments will be credited to the next term but will not be refunded.
13. WITHDRAWAL
◦ Please give one full term's notice if you plan to withdraw your child. If not, one term's fee must be paid before school documents can be released.
14. CONSENT ON INQUIRIES
◦ By enrolling, you authorize us to verify fee history with past schools and disclose unpaid fees to future schools.
15. COMMUNICATION ABOUT OVERDUE FEES
a) School fees are a family responsibility. Keep track of payment deadlines.
b) We use the School Parents WhatsApp Group for official updates.
c) We may send reminders, but parents are responsible for initiating payments.
d) Exam notices also serve as fee reminders.
16. TIMELINE FOR OVERDUE FEES
◦ 30 days after exams start, unresolved balances will result in formal notices and escalation.
17. INDEMNITY
◦ You agree to indemnify and hold harmless the school from claims related to unpaid fees.
18. POLICY AGREEMENT
◦ By enrolling your child, you confirm your agreement to all terms in this policy.
19. REVIEW OF POLICY
◦ This policy is reviewed annually or as needed due to legal or operational changes.
